2010 CGAC Long Course Registration

USA Swimming fee, CGAC Family Membership fee and 1st month's training fees are due at registration.

No swimmer will be allowed to start swimming until these are paid.

Swimmers Information

Legal First Name

Middle Name

Last Name

Preferred Name

Childs Address

City

Zip code

Age

Birthdate mm/dd/yyyy

 

 

Parents Information

 

Father First Name

Last Name

Father Address

City

Zip code

Fathers Email Address

Fathers Home Phone

Fathers Cell phone

 

 

Mother First Name

Last Name

Mothers Address

City

Zip code

Mothers Email Address

Mothers Home Phone

Mothers Cell phone

 

 

Training Group Assigned

 

 

 

 

Payment is due at Registration

By submitting this registration you are agreeing to the terms and conditions that appear below

 

TERMS AND CONDITIONS FOR PARTICIPATION

As one of the families that will enjoy the benefits of belonging to the Center Grove Aquatic Club, the following facts concerning the financial significance of well-run swim meets are worthy of your recognition. The Center Grove Aquatic Club funds its activities from four sources: the yearly fees the families agree to pay, hosting swim meets, sponsoring concession stands at the High School and Middle School swim meets and individual fund raisers.

CLUB FEES AND PARENT CONTRACT

Fee Schedule

You will receive a monthly statement of all fees due. Fees will be due 15 days after the statement date. It is expected that members will keep their accounts current. There will be a fee for any checks returned.

In addition to the training fees billed monthly, the following fees apply:
  • Family registration fee: $100.00 per family. (Non-refundable). This is a yearly fee collected in the fall. Families joining in the spring will be assessed registration fee when they join and again the following fall should they remain with the club.

  • USA Swimming registration and insurance fee (Non-refundable).

  • Meet entry fees are separate and additional. Meet entry fees that have been committed are not refundable.
Annual training fees are shown below and will be billed according to the following schedule:

Training Groups

Annual Fees

Sept

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

High School

$750

$100

$100

 

 

 

 

$100

$100

$100

$100

$100

$50

Senior

$1050

$100

$100

$100

$100

$100

 

$100

$100

$100

$100

$100

$50

Pre Senior 2

$800

$80

$80

$80

$80

$80

$80

 

$80

$80

$80

$80

 

Pre Senior 1

$800

$80

$80

$80

$80

$80

$80

 

$80

$80

$80

$80

 

Olympians

$700

$70

$70

$70

$70

$70

$70

 

$70

$70

$70

$70

 

Red

$550

$55

$55

$55

$55

$55

$55

 

$55

$55

$55

$55

 

White

$400

$40

$40

$40

$40

$40

$40

 

$40

$40

$40

$40

 

Notes:

  • High School Swimmers are part of the Senior team.
  • Middle School aged swimmers will by definition belong to one of the two PreSenior teams

It should be noted that the group names are for generally describing the group of swimmers. Should the coaches determine that a swimmer should practice with a different group, the swimmer will be deemed to be a part of that different group for billing purposes.

The commitment for the Center Grove Aquatic Club is for the period April 2010 to July 2010. Members will be billed for each of the months above and in the amounts above. The only exceptions to this policy are as follows:

*____Previous CGAC swimmers who are members of a College swim team will participate free of charges (except for meet entry, award and USA fees). Swimmers must be USA members.
* ____ Accounts will be considered past due 15 days after the effective date – if an account becomes 45 days past due, your child will be prohibited from practice until such time your account becomes current.
*____Any arrangement requested in writing and approved by the full Board of Directors.
*____Withdrawal from the program. If you quit,
  1. payment is due for monthly training fees until written notice of the swimmer's withdrawal from the program is received;
  2. swimmers are not allowed to come “out and in” of the program during the season;
  3. you are responsible for any committed swim meet fees; and,
  4. you are responsible for any unearned volunteer session credits. You may pay the remaining fee or volunteer to work any upcoming meets.

* Parent initials required and mean that you have read and understand each statement.

CGAC Parent Volunteer Requirement Program

Many of you may not be aware of how our club is structured from a financial standpoint. We have a large budget. Of that total budget, about ½ of the budget is raised through your fees. The next largest contribution is operation of 3-4 major swim meets and several dual meets over the course of each year. We need people to staff these meets. There are several other jobs assigned by the CGAC Board of Directors that require volunteers, hence our requirement to earn 6 volunteer credits per family. These credits are split as follows: 5 credits during the Short Course Season, September through March 1 and 1 credit during the Long Course Season, April through August. The CGAC Board of Directors has valued each volunteer session at $60 per session. At the conclusion of each of the above noted seasons, each family's volunteer participation will be reviewed.

*____Unmet volunteer commitments will be added to the family's bill and the family will be responsible for compensating the club for that amount. As noted above, in the event a swimmer withdraws from the program, you are still responsible for any unearned
volunteer session credits. You may pay the remaining fee or volunteer to work any upcoming meets. In order to accurately monitor volunteer activity, the following apply:   • Our Volunteer Coordinator keeps a current record of all volunteer activity.
  • One credit is equal to 1 session of swim meet or about 5 hours.
  • Each time a family member (must be 16 or older) volunteers, they must sign in with the Volunteer Coordinator at the swim meet to receive credit for their obligations.
  • Once the function begins, if your are unable to work you are responsible for securing a replacement worker.
  • Failure to sign in and or perform the assigned duty could result in a fine of $60.00.
  • Each family is still responsible for their volunteer credits if the swimmer quits the program.
  • Sign-up opportunities will be available at our monthly parent meetings and/or at sign-up tables in the pool area, and may be detailed in the announcement section of the bill.
  • It is anticipated that volunteering for concessions at high school and middle school meets will count toward volunteer obligations. Timing at high school and middle school meets does not count toward volunteer obligations.

Meet Entry Fees

At the beginning of the season you will receive a meet calendar for the season. Entry fees are billed the following month of the meet on your invoice. Typically, you can expect to be charged $3.00-$5.00 per event depending on the meet entered. In most meets, swimmers can swim three to five events per day (there is no charge to swim in a Dual Meet.) Center Grove Aquatic Club will write the host club a check for all the entry fees collected for the swimmers on our team. These checks will often run well over one thousand dollars for a large meet so it is important you pay your invoice promptly the following month. Host clubs do not refund entry fees if your child no-shows. If you enter a meet and then do not attend, the meet fees must still be paid. Except in cases of illness, if your child's no-show causes a relay to be canceled, your account will be billed for the entire relay fee.

General Requirements

  1. Characteristic of any business, CGAC expenses begin the first day of every month. A positive cash flow is required to assure payroll requirements and various other expenditures. It is, therefore, imperative for all CGAC parents to pay their swimmer's monthly installment within 15 days after the statement date. When a swimmer is moved from one group to another, he/she must pay the monthly fee for the highest group in which they participate. Any checks returned to the Center Grove Aquatic Club for Non-Sufficient Funds will be subject to a $25.00 additional handling charge.
  2. For current and former members, the yearly club registration fee and USA Swimming registration fees are not refundable and must be paid prior to the swimmer entering the water. New members of Center Grove Aquatic Club may swim for a two-week trial if the USA Swimming fee has been paid. It is the responsibility of the member to notify the coach and treasurer in writing of intention to terminate or cancel a team membership. Failure to notify the treasurer may cause a member to be unnecessarily billed for monthly dues.
  3. If a member quits the program or is dropped from the program because of overdue bills, overdue and current account balances are immediately payable in full. If you have any questions about any billing you may have received, please contact the club Treasurer at the number listed in Appendix A. The mailing address for fees is also included in Appendix A.
  4. PLEASE Help Us- Checks should include your account number (listed on the invoice).
  5. Should a swimmer decide to discontinue participation in the program with the Center Grove Aquatic Club, the monthly dues for the month of which he/she swims any portion thereof and any outstanding entry fees are considered an obligation to the Center Grove Aquatic Club, and are payable upon termination of participation. Swimmers are not allowed to come "in and out” of the program during the year. (i.e. you are not allowed to pay for Sep.-Dec. and then quit swimming and return in May. The only exception to this policy is listed in the Fee section of this handbook. Therefore if you quit and wish to return you have two options:
    1. Register the following September and start a new year with the club
    2. Pay your back months’ dues.

Insurance

It is required of all Center Grove Aquatic Club swimmers that they have a current USA Swimming membership. This membership not only supports swimming throughout the country, it also provides very important accident and medical insurance for every swimmer and every club. Each swimmer is covered at any organized practice of Center Grove Aquatic Club and every competition that is sanctioned by USA Swimming. A summary of the coverage is listed below. The membership cost for USA Swimming is approximaely $50.00 per year. This fee is charged and collected at the time of registration and subject to yearly revision. The program provides safety education for members, excess accident medical protection for USA Swimming members who may suffer injuries while participating in insured activities, and provides evidence of financial responsibility so USA Swimming clubs can conduct insured events and activities. USA Swimming has adopted two major insurance programs:

  1. Excess Accident Medical Protection;
  2. Liability Insurance Program.

These two programs are intended to provide reasonable protection for USA Swimming athletes and clubs while stabilizing the cost. For detailed information about insurance coverage, consult documentation on USA Swimming website (www.usaswimming.org).

Team Uniform

One of the two required items to wear in any meet is a team swim cap. This cap is available from the Administrative Manager at practice. The reason for this requirement is that each coach is responsible for several swimmers at each meet and the Center Grove cap is easily spotted by both coaches and parents alike. Most swimmers should have at least two on hand for each meet.

All members of the CGAC teams must wear the team suit in USA Swimming competitions. The team's suit is available from Circle City Swimwear,Team fitting nights are scheduled at the beginning of each season. Suits, caps, goggles and other equipment required by the coaching staff can be purchased or ordered at this time. It is less costly to purchase suits during team fittings. Additional group orders for team apparel are available at designated times throughout the year. These items may include, team warm-ups, parent shirts, parkas, bags, t-shirts and other items that promote CGAC. It is highly recommended that each swimmer's name be placed inconspicuously on all pieces of clothing worn to swim meets